Bid Coordinator

Black & White Engineering is a multi-award-winning engineering consultancy, with over 1000 employees in teams based in our UK, European, Middle East and Asia Pacific offices. We have been providing a wide range of engineering consultancy services since 2007.

Our engineering expertise reaches across all sectors of the construction industry, providing pragmatic and practical design solutions to ensure our projects are spatially and operationally efficient. Our design process fully considers the installation and maintenance practicalities on site.

Due to our continued growth, we are seeking a highly organized and detail-oriented Bid Proposal Coordinator to assist the Bid Proposal Manager in the end-to end coordination of bids and proposals. This role is perfect for someone who thrives in a structured environment, enjoys working with documents, and is skilled in managing tasks, timelines, and people. You’ll play a vital role in ensuring all elements of complex bids are completed on time and to the highest standard.

• Assist in managing the bid process from initiation through submission, ensuring deadlines are met.
• Review and analyse tender documents (RFPs, RFIs, RFQs) to extract key requirements and coordinate responses.
• Support document management, formatting, and version control, ensuring consistency and accuracy throughout – and collaborate with the graphics team
• Liaise with internal stakeholders (technical, legal, commercial) to gather inputs and track deliverables.
• Maintain and update proposal content libraries, templates, and checklists.
• Prepare and format bid documents using Microsoft Word, Excel, PowerPoint, and SharePoint.
• Coordinate meetings, deadlines, and timelines, keeping the bid process on track.
• Track ongoing bids, actions, and responsibilities using project management tools.
• Provide general administrative and project support to the Bid Proposal Manager as needed.

• Proven experience in a support, coordination, or administrative role – ideally within bids, sales, or project management.
• Excellent attention to detail and organizational skills.
• Strong command of Microsoft Office Suite (especially Word, Excel, PowerPoint, and SharePoint).
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Comfortable reviewing and working with complex documents and specifications.
• Proactive, solution-oriented mindset with a willingness to learn and grow in the role.
• Experience with project or document management systems is a plus

Preferred Experience:

• Background in bids, proposals, project management, or administrative support
• Adobe InDesign

The post holder will be expected to operate in line with our workplace values:

ACCOUNTABILITY > Everyone is accountable.

INTEGRITY > We are straight talking, respectful and fair.

SIMPLICITY > Both in our approach and solutions.

SUPPORTIVE > We are approachable, inclusive and recognise success.

QUALITY > We strive to get it right first time, every time.